FILING THE FORMS
All forms connected with parish elections must be dated and certified by the rector, senior warden or secretary of the vestry.
Once the forms are on file with the diocese, wardens and delegates will start to receive information about upcoming events and training sessions. All delegates and alternate delegates must be certified no later than 30 days prior to Convention.
Wardens and delegates are eligible to vote at Pre-Convention Forums (formerly known as Regional Assemblies) in the fall, and should plan to attend. Only delegates are eligible to vote at the annual meeting of the convention.
Our canons provide that if a warden is also a delegate, that the Vestry may appoint an additional delegate so that the parish may have full representation at the Pre-Convention Forum, i.e., clergy, wardens and delegates. If this is the case for your parish, please be sure that the person you’ve selected as alternate is reflected in our records.
A list of the current delegates, and alternates can be found here (updated 12/15/2022).
Following the election of vestry (or mission committee) and convention delegates by each congregation, the following forms must be completed and filed with the diocese office.
FAQS ON ELECTION FORMS
Can I submit these forms online?
Yes. It is no longer necessary to complete the forms by hand — and, in fact, our preference is that you complete the forms online. If for any reason you feel you need to file a paper copy, please contact Kimberly Vaughn to make arrangements.
Can I send my own file instead of filling in the form?
What do I need to report?
If you are working to gather your information before sending your report, you need to collect the following information: Election Date, Name, Address, Phone (including type), and E-mail for all vestry positions, convention delegates, and alternate delegates.
Positions to Report:
- Convention Delegates
- Alternate Convention Delegates
- Senior Warden (or Vice-Chair Mission Committee)
- Junior Warden
- Secretary of Vestry (or Committee)
- Finance Committee Chairperson
- Stewardship Chairperson
- Christian Education Chairperson
- Outreach Chairperson
- Youth Ministry Contact
- Vestry Members
- Music Staff (Director of Music, Choir Director, Organist, etc.)